Shuttle Bus Rentals in Waco, Texas

Shuttle bus rental prices in Waco typically range from $197–$519 per hour, $1,495–$3,995 per day, or $3.50–$8.00 per mile depending on the size of the vehicle, trip duration, mileage, and time of year. You’ll pay either an hourly rate, a daily rate, or a per-mile rate based on your itinerary. Additional expenses like tolls, parking, and driver lodging are billed separately. To get exact pricing call Waco Shuttle Bus Rentals anytime at 254-379-9280 with your trip details.

Example #1: A regional bank is sending 40 employees from downtown Waco to a two-day training seminar at the Baylor Research and Innovation Collaborative (BRIC) campus. They need a 56-passenger bus to handle everyone plus luggage, and the driver will run a loop between their hotel near Magnolia Market and the BRIC each morning and evening. The bank received a quote for $4,200 for their two-day charter, and they’re tipping 15%. Final cost including gratuity: $4,830.

Example #2: Last spring, a high school baseball team in Waco requested a shuttle rental to the playoffs in Houston. With 17 players, four coaches, and an extensive amount of equipment and luggage to bring to the tournament, the team settled on a shuttle bus rental with a seating capacity of 50. The head coach received a quote for $2,700 and tipped the driver 10% at the end of the trip. Final cost including gratuity: $2,970

Example #3: A wedding party needs a minibus to shuttle guests between hotels in downtown Waco and a venue outside city limits. They book an 18-passenger minibus for $225 per hour for five hours, totaling $1,125. With a 10% driver tip, the final cost is $1,237.50.

Example #4: A church group books a 25-passenger minibus for a weekend retreat at a local campground. The minibus costs $280 per hour for four hours of travel each day over two days, totaling $2,240. After adding a 15% driver tip, the final cost is $2,576.

The cost of renting a shuttle bus in Waco depends on several key factors: the size and type of vehicle you choose (larger buses generally cost more), the length of your trip (both in hours/days and total mileage), the time of year (peak demand periods like Baylor University events, football games at McLane Stadium, or major festivals can increase rates), and how far in advance you book. Additional expenses such as tolls on I-35, parking fees at local venues, and driver lodging for multi-day trips are not included in the base price and will affect your final cost. To get an accurate quote, call our team with your exact itinerary—we’ll break down all pricing upfront so you know exactly what to expect.

Waco Shuttle Bus Rentals is the leading provider of shuttle bus rentals in Waco because we offer modern vehicles, transparent pricing, and 24/7 customer support. We’ve handled everything from Baylor University shuttles and McLane Stadium transfers to corporate events, weddings, and school trips across Central Texas. When you call us, you get expert help, fast quotes, and a company that does the job right every time.

Every type of group you can imagine! We regularly help schools book field trip transportation to the Waco Mammoth National Monument, the Dr Pepper Museum, and the Texas Ranger Hall of Fame. We’ve worked with sports teams who need shuttles to practices and tournaments at the Waco ISD Stadium and the Baylor Ballpark. We also assist brides and grooms securing wedding guest transportation to popular venues like The Phoenix Ballroom and Knox Hall, businesses booking employee shuttles to downtown offices and construction sites, churches organizing youth group retreats, and friends planning birthday parties, brewery tours, and bachelor/bachelorette weekends.

Waco Shuttle Bus Rentals offers minibuses (18–25 seats), shuttle buses (up to 56 seats), and full-size coaches from top manufacturers like Ford, Chevrolet, Grech, Executive Coach Builders, Tiffany, Starcraft, and Turtle Top. We provide modern vehicles with forward-facing or perimeter seating, rear luggage storage, and custom floor plans. You’ll get a comfortable, well-equipped bus sized to fit your group and budget.

Common amenities include forward-facing or perimeter seating, cloth or vinyl upholstery, front/rear/reverse-view cameras, Bluetooth-capable sound system, video monitors, USB/power outlets at each row, wireless microphone, PA system, Wi-Fi hotspot, LED accent lighting, dual rear wheels, rear luggage compartment, underseat storage, and optional custom floor plans. Additional features may include upgraded audio/video packages, exterior graphics, and enhanced HVAC controls.

You should book your shuttle bus at least four to six months before your trip date—especially if you’re traveling during a busy time of year like spring break, summer wedding season, or around major events like Baylor University move-in weekend and homecoming. Buses are rented on a first-come, first-served basis, and once vehicles are booked, we cannot create more. If you wait until the last minute, there may not be any buses available for your trip. The earlier you book, the better selection of vehicles you’ll have and the easier it will be to lock in a great rate. Once you sign your contract and pay your deposit, your bus is reserved for your date.

Getting a quote is simple: just call our 24/7 reservations team at 254-379-9280 and provide details about your trip, including pickup location, destination, number of passengers, and travel dates. You can also use our online quote form to submit your information. We’ll quickly generate a personalized quote based on your specific needs and send it to you via email. If you have multiple itineraries or aren’t sure which vehicle is best, our experts will help you compare options and find the perfect solution for your group. Once you receive your quote, you can review pricing, vehicle types, and available amenities before making a reservation.

Your quote includes the base rental fee for the vehicle and driver, but does not include additional expenses such as tolls, driver accommodations, cleaning fees, or parking passes. For example, parking passes at local stadiums like McLane Stadium can cost up to $40 per vehicle. Be sure to ask about any extra fees that may apply to your trip so you can budget accordingly.

Once you’ve received your quote and are ready to move forward, you can book your bus by calling our reservations team or completing the booking process online. You’ll need to sign a contract and pay a deposit to secure your reservation. The remaining balance is due before your trip date. Our team will guide you through each step of the process and answer any questions you have along the way.

Yes, we offer long-distance shuttle bus rentals to destinations across Texas and beyond. Popular routes include Waco to Dallas, Houston, Austin, San Antonio, and other major cities. Whether you’re planning a corporate trip, school event, or group outing, we can provide comfortable and affordable transportation for any distance. Contact us with your itinerary for a custom quote.