Shuttle Bus Prices in Waco, Texas
Shuttle bus rental prices in Waco typically range from $1,095 to $5,000+ for multi-day and long-distance trips. Local trips under 50 miles usually cost $1,095–$2,500, while longer or multi-day itineraries run $3,000–$5,000+ depending on mileage and hours. You’ll pay either an hourly rate ($150–$395 per hour with a 5-hour minimum), a flat daily rate ($1,495–$2,500 per day), or a per-mile rate ($5–$7.50 per mile) based on your itinerary. Final pricing depends on passenger count, trip length, and exact schedule. Get an instant quote online in seconds or call our experts anytime to lock in your rate!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Shuttle Bus Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Shuttle Bus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Shuttle Bus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Shuttle Bus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Shuttle Bus Rental Cost in Waco?
The cost of renting a shuttle bus in Waco typically ranges from $1,095 to $2,500+ for local trips, with exact pricing determined by vehicle size, trip duration, mileage, and time of year. Smaller 18-passenger minibuses start around $1,095–$1,995 per day, while larger 25-passenger and 56-passenger models run $1,495–$2,500+ per day. You may be charged either an hourly rate ($150–$395 per hour, 5-hour minimum), a flat daily rate ($1,495–$2,500 per day), or a per-mile rate ($5–$7.50 per mile) depending on your itinerary. Multi-day and long-distance trips are billed by the day or mile, with total package prices ranging from $3,000 to $5,000+ for extended charters. Additional expenses such as tolls, parking fees, and driver hotel/lodging are billed separately. To get exact pricing for your trip, use our online quote tool or call our reservation specialists with your trip details.
What Factors Influence Shuttle Bus Rental Pricing in Waco?
Several key factors influence shuttle bus rental pricing in Waco:
- Vehicle Size and Type: Larger buses (25–56 passengers) cost more than smaller 18- or 20-passenger models. Upgraded/luxury interiors also increase the price.
- Trip Duration: Rentals are billed hourly (with a 5-hour minimum), daily, or by mileage. Longer trips mean higher costs.
- Mileage/Distance Traveled: Local Waco-area trips are cheaper than long-distance charters to Dallas, Houston, Austin, or San Antonio. Out-of-town trips incur additional charges.
- Seasonal Demand: Peak times like Baylor University move-in/move-out, home football games at McLane Stadium, Fixer Upper tours, graduations, and spring wedding season see higher rates due to demand.
- Additional Fees: Tolls (e.g., I-35 Express lanes), parking at venues like the Waco Convention Center or Magnolia Silos, and driver lodging for overnight trips are extra.
- Lead Time: Booking early secures better availability and rates. Last-minute reservations may face limited supply and higher prices.
To get exact pricing, you’ll need to provide your full itinerary—including pickup location, destination(s), number of passengers, and travel dates—so we can generate a custom quote tailored to your trip.
Sample Trip Pricing in Waco
To give you a clearer picture of what to expect, here are several real-world examples of recent shuttle bus rentals we’ve booked in and around Waco. These sample trips include everything except driver tip/gratuity (typically 10–20% added separately). If you have questions about these examples or want exact pricing for your own event, call our team anytime—we’re here 24/7/365!
Example #1
A Baylor University department needed a private campus shuttle to run a loop between student housing and academic buildings for a special event week. They booked a 25-passenger minibus for 8 hours per day over 5 consecutive days. The total cost came to $7,250, which included all mileage within Waco city limits but did not include the driver’s hotel accommodation (since it was a multi-day booking) or gratuity. This worked out to $1,450 per day. The university was able to split the cost across several departmental budgets, making it an affordable solution for moving large groups of students quickly and efficiently.
Example #2
A bride and groom hosted their wedding at Old Bethany, a popular rustic venue just outside Waco, and needed guest transportation from two separate hotels downtown. They booked a 20-passenger minibus for a 6-hour block to run continuous shuttles before and after the ceremony. The final price was $1,800, broken down as $300 per hour with a 6-hour minimum. Because the venue was located several miles outside the city center, this trip fell under the company’s standard hourly rate with no additional mileage fees. The couple added a 15% gratuity for excellent service. Compared to renting multiple smaller vehicles or relying on rideshares, the minibus provided a cost-effective way to ensure all guests arrived on time and safely.
Example #3
A group of out-of-town visitors booked a private shuttle for a full-day “Fixer Upper” tour, including stops at Magnolia Market, Harp Design Co., and several Chip & Joanna Gaines homes around Waco. They selected an 18-passenger minibus with forward-facing seats and rear luggage storage. The charter lasted 9 hours at a rate of $225 per hour, totaling $2,025 for the day. With 15 people onboard, each passenger paid $135 for door-to-door service and custom itinerary control. The organizer collected payments in advance and handled the final invoice online. Compared to commercial sightseeing buses, the private minibus allowed for flexible scheduling and additional photo stops.
Example #4
A local business hosted a corporate training seminar at the Waco Convention Center and provided employee shuttles from their office park on the city outskirts. They rented a 56-passenger full-size charter bus for two days at $2,400 per day, plus a $250 parking permit fee charged by the convention center. The total bill was $5,050 before gratuity. By consolidating transportation into a single large vehicle, the company reduced downtown traffic congestion and avoided reimbursing individual parking expenses. Employees appreciated the comfortable seats, Wi-Fi access, and prompt pickup schedule.
Example #5
A Waco church organized a weekend youth retreat at Latham Springs Camp & Retreat Center, located about 30 miles north of the city. They hired a 25-passenger minibus for round-trip transportation, departing Friday evening and returning Sunday afternoon. The charter was priced by mileage at $6.50 per mile, with a total distance of 120 miles (including camp shuttles). The final cost was $780, plus a $100 cleaning fee due to muddy conditions after rain. Parents contributed a fixed amount toward the transportation fund, and the church covered the remaining balance. The minibus enabled group bonding during the drive and eliminated the need for multiple volunteer drivers.
Example #6
A family of six booked an airport transfer from Waco to Dallas/Fort Worth International Airport (DFW) for a holiday vacation. They chose a 20-passenger minibus to accommodate extra luggage and avoid cramped seating. The one-way trip covered 110 miles at a flat rate of $1,200, including tolls on I-35E. The driver helped load suitcases and followed the designated drop-off procedure at the terminal curb. The family tipped 10% in cash and received a receipt for travel reimbursement. Although less expensive than booking a full-size charter bus, the minibus provided ample space and privacy compared to shared airport shuttles.
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